Job Description: Administrative Assistant
Amicus.io is looking for an experienced, detail-oriented professional administrative assistant and office manager who will assist the Senior Leadership Team and support our overall administration and HR efforts. The Administrative Assistant will handle all administrative responsibilities and support some accounting and HR-related duties for the business. This role is also responsible for the day-to-day management of the office, including managing the facilities, equipment and supplies as well as managing the calendars for the executives in the office.
The ideal candidate will have excellent interpersonal, organizational, and time-management skills, and will be able to multi-task and thrive in a startup environment. Amicus.io is a small, yet rapidly growing company that requires you to think on your feet and be willing to roll up your sleeves.
Duties and Responsibilities (Essential Job Functions)
Provide a variety of administrative tasks to support the Chief of Staff, CEO and other SLT team members
Assist VP of Finance and Operations with accounts payable, accounts receivable, payroll, etc.
Schedule meetings and conference calls
Coordinate and schedule travel arrangements
Manage and prepare expense reports
On/off-board team members and managed resources
Schedule interviews, prepare interview packets, assist recruitment of new hires
Manage email distribution lists and team member information lists
Coordinate building and floor badge access
Plan and assist with events, large meetings and various projects
Skills and Experience
Minimum 5 years of Administrative or Business support work experience
Bookkeeping/accounting experience preferred
Strong PowerPoint, Excel and Word skills a must
Must have strong communication skills both oral (i.e. telephone, telepresence meetings, etc.) and written (i.e. e-mail, presentations, etc.), including the ability to explain results at a level that resonates across many different audiences within a virtual environment
Advanced Outlook/Google experience with calendar management experience across time zones
Travel Reservations and Invoice processing experience
Experience in multi-currency expense reporting process and systems
Strong time management skills
Excellent organizational skills required
Ability to proactively look for potential conflicts or issues and resolve with little or no involvement from Executive
Demonstrated history of ability to solve problems and resolve conflicts, partner across the organization, ensure effective time and organization management
Competent at adapting to changing business needs, applying critical thinking, communicating effectively, focusing on clients, demonstrating initiative and influencing others
Proven track record of proactively, and independently, organizing with an ability to anticipate next steps and possible issues while working to effectively resolve issues
Strong written and verbal communication; excellent interpersonal skills.
Must have demonstrated trustworthiness and discretion. Our clients are financial institutions and demand the highest level of confidentiality.
Physical Requirements & Working Conditions
Works in an office environment involving sitting most of the time at a desk in front of a computer. The worker is subject to close visual acuity to perform activities such as preparing and analyzing data and viewing a computer screen to read and enter data.
Travel Requirements – Less than 5% travel is required to perform the essential requirements for this role.
Amicus.io is an early stage fintech company with a difference – we are about making the world a better place! Amicus works with charities, public foundations, financial institutions, and donors to help make donations more efficient, and charity more transparent. If you always wanted to use your skills to make a difference and are excited about the possibilities of the $410B annual donations market, we are looking for you!
Amicus.io has offices in the United States, Tel Aviv and Vancouver, with an experienced management team, and top-flight development talent. Our investors include Wells Fargo Bank, and our clients include major US financial institutions and public foundations.
Interested? We're waiting to talk to you! Please contact us at email@example.com with your CV/ Resume.